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Deposit Procedure for BYUH Departments


BYU-Hawaii Deposit Procedures

The following information is for departments of BYU-Hawaii who regularly deposit cash, checks or Credit Card Payments at the Business Office. Departmental deposits are accepted from 9am - 3:30pm each business day.

    1. All deposits shall be receipted at the cashier's window by a cashier while in the presence of the depositor. A receipt shall be given to the depositor at the time of deposit.
    2. When groups of checks are deposited, an adding machine tape should be included which shows both the total dollar amount of the checks and the total number of checks that are being deposited.
    3. Currency bills should be clipped or wrapped, and coins should be wrapped.
Bills
Grouping
Value
Coins
Grouping
Value
$1 Bills
25
$25.00
Pennies
50
$0.50
$5 Bills
20
$100.00
Nickels
40
$2.00
$10 Bills
25
$250.00
Dimes
50
$5.00
$20 Bills
25
$500.00
Quarters
40
$10.00

 

  1. All deposits should include a deposit slip or worksheet which documents the accounts that are to be credited and the amount of credit for each account. The deposit slip or worksheet should match the total of the cash and checks that are being deposited. We ask that Departments come in at least 15 minutes before closing to ensure that a deposit receipt is given.
  2. If the worksheet figures do not match the actual deposit, the cashier will document the discrepancies.
  3. During peak periods such as paydays and/or during the first two weeks of registration, department deposits can be made at the last cashier's window from Monday to Friday between 9:00 a.m. to 11:00 a.m. and from 2:00 p.m. to 3:30 p.m. At the time of the deposit, the departmental logbook must be signed by the depositor and the cashier. If you have more than one credit card to process, please deposit via the night depository (a.k.a. instant teller slot which is located on the wall side of the Cashiers Office). They will be processed at a later time and the receipt(s) of deposit(s) may be picked up within 2 business days from the departmental logbook. At that time, department depositors should sign the logbook as well. (To avoid any delays, please make sure that (1) the information on the plastic deposit bag is written completely and legibly and that (2) the plastic bags must be sealed with the correct deposit slip and signatures.)

     

Deposit Form

Sales Log & Generic Deposit Form