Accounts Payable

Accounts Payable

University disbursement checks are processed twice a week on Tuesdays and Thursdays. Only fully and accurately completed payment requests submitted by 10:00am on the day of the check run will be processed that day. Checks are mailed to the address provided on the invoice by Wednesday and Friday. Please note that we do issue payments based on invoice net terms. If no net terms are listed on the invoice, then we assume the industry standard of payment within 30 days. The items listed on the invoice also need to be received in PeopleSoft by the Campus Distribution Center. Until a receipt is created, Accounts Payable cannot issue a payment.

Student Refund checks are run separately. Students will be notified via their preferred email, listed in their account, when a refund check will be available them. These checks are made available at the Cashier’s Office normally for two business day. They are then mailed to the mailing address listed in their account at the time the refund request was submitted to Accounts Payable.

The Accounts Payable Department provides the following services:

  • Payment of Vendors and Independent Contractors
  • Processing of Post-trip Travel Reports to faculty & staff
  • Refunds of deposits and excess from Student Accounts and Financial Aids
  • Processing and Mailing of 1099-Misc Tax Forms

Accounts Payable Procedure Information

Purchasing Policy

Receptions, Gifts and Food & Refreshment Policies
Computer Hardware, Software & Peripheral Purchasing Policy

Exception Check Policy

Post-trip Travel Reports

Purchasing-Payment Form General Rule of Thumb
AP Helpful tips
How to Use Ledger Activity
Stars Align Presentation

Missing Receipt Affidavit
AP Direct Deposit Form for US Banks

AP Direct Deposit Form for International Banks

W-9 Federal Tax Status Declaration Form

1042-S Request Form

Foreign National Information Form